Documents only print when you've identified yourself at the printer

One of the most obvious security improvements you can make in your print environment is putting an end to abandoned printouts sitting in the printer tray.

Rather than printouts occurring as soon as the user presses print on their device, with PaperCut those printouts remain unprinted until the user has identified themselves at the printer.

And if they press print but choose not to collect their documents (or forget to collect them), those documents remain unprinted, safe from prying eyes.

Keep a record of everything that happens in your print environment, just in case

It's important to keep a log of past events for those times you simply must have the facts at your fingertips. PaperCut's print logging gives you all the information you need to undertake an investigation.

PaperCut associates all jobs to an originating owner, document name, date, time, pages, breakdown of pages, device, and for extra points, the optional archiving of a job in both its original form and viewable image.

Promote responsible document handling with a watermark or digital signature

When we label something with our name, we display ownership. The same applies for printed documents. Visual marks displaying ownership on a printed document are a great motivator to stop people leaving sensitive stuff laying around, because the origin is always visible.

A print document watermark can be as simple as a date and username on each page, through to something more advanced like a digital signature.

Take control over who can print, where they can print, and how they can print

In many ways, print security is just like your building security. In building security we make an effort to control who can enter, and often when and where they can go. The same can apply to printing.

Who’s allowed to use your printers? Should anyone be allowed to pick up your print jobs? Setting rules for your print environment is vital for improving your security posture, and it's simple with PaperCut.